B. Braun

Scheduling Advocate

Job Locations US-PA-Breinigsville
Requisition ID
Aesculap Implant Systems
# of Openings
Position Type
Regular Full-Time
Monday - Friday, 7:00 AM - 3:30 PM
Aesculap Implant Systems


Aesculap, Inc., a B. Braun company, is part of a 180-year-old global organization focused on meeting the needs of an ever-changing healthcare community. Through close collaboration with its customers, Aesculap provides advanced technologies for general surgery, neurosurgery and closure technologies. Aesculap continues a proud heritage of leadership and responsiveness as we strive to deliver products and services that improve the quality of patients’ lives.


Position Summary:

Responsible for coordinating all phases of Custom Modification and Prototype projects from initial order to shipment of final product. Facilitates daily operations and maintains records of Custom Products.

Responsibilities: Essential Duties

  • Coordinate and schedule Prototype and Custom Modification projects.
  • Prepare and document quotations.
  • Generate and close orders upon project completion utilizing Job Boss shop management software.
  • Monitor project progress and report status to Manager on a routine basis.
  • Assist as needed with information performance tracking and cost tracking.
  • Create Device History Records and maintain files in accordance with FDA regulations.
  • Generate Purchase Orders for parts and services; correspond with vendors.
  • Control inventory of Production/Modification warehouses.
  • Prepare presentations, correspondence, manuals, reports, and graphs as needed.
  • Create and maintain spreadsheets in Excel and documents in Word.
  • Must comply with applicable ISO and FDA regulations as stated in Quality Manual
  • Must embody the Company’s Vision, Mission and Values
  • Other duties may be assigned

Expertise: Knowledge & Skills

Secondary or peripheral job functions:

  • Shipping and receiving of customized surgical instruments.

Supervisory Responsibilities:

  • Not Applicable


Expertise: Qualifications-Experience/Training/Education/Etc


  • High school diploma or equivalent required; BA/BS Degree preferred.
  • Requires 2-4 years experience in administrative support.
  • Customer service experience is highly desirable.
  • Two to four years experience in medical or manufacturing environment preferred.
  • SAP experience is desirable.
  • Familiarity with FDA regulations concerning Device Master records preferred.
  • Proficient Knowledge of Microsoft Office Applications (Word, Excel and PowerPoint)
  • Proficient Knowledge of Business Math
  • Proficient Oral and Written Communication Skills
  • Must have excellent organizational, interpersonal and planning skills.
  • Language and mathematical skills; reasoning ability:
  • Language Skills: Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors.  
  • Mathematical Skills: Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations. Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.
  • Reasoning Ability: Ability to define problems, collect date, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


  • N/A

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.


B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com.

Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.


Responsibilities: Other Duties:

The preceding functions have been provided as examples of the types of work performed by employees assigned to this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this description are representative of the knowledge, skill, and/or ability required. Management reserves the right to add, modify, change or rescind the work assignments of different positions due to reasonable accommodation or other reasons.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

  • This position requires the handling of instruments that may or may not have been contaminated by blood or other body fluids. In compliance with Occupational Safety and Health Administration (OSHA) regulations, Aesculap will provide a safe working environment for all employees. The noise level in the work environment is usually moderate.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Equal Opportunity Employer Veterans/Disabled


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