B. Braun

PMO Analyst

Job Locations US-CA-Irvine
Requisition ID
B. Braun Medical Inc
# of Openings
Position Type
Regular Full-Time
Days (Mon - Fri)
Irvine, CA


About B. Braun 


B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.


Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.BBraunUSA.com.


Position Summary:


Under the direction of the PMO Manager, supports the Project Management Office (PMO) related activities to ensure the success of the Irvine PMO and its objectives. Works collaboratively in a team environment (Corporate, Manufacturing, Quality, Operations, Supply Chain, Procurement, Engineering, etc.) in support of PMO activities. 


Responsibilities: Essential Duties

  • Project Portfolio Management & Resource Management
    • Collaborate with 50+ Project Leaders to update and manage the project portfolio data (~300 projects) and capital spend and forecast data via Excel spreadsheet and the project portfolio management system (PPMS).
    • Maintain the project portfolio and resource management data integrity and quality within the project management system.
    • Ensure that Project Leaders are providing status updates for all Technical Services projects in the project management system (i.e. send reminders, provide non-compliance reports, follow-up as needed).
    • Support the creation and maintenance of key project portfolio metrics using Excel, PowerPoint, and other tools to provide visibility to management
  • Project Portfolio Management System (PPMS) Administration
    • Serve as PDWare administrator and Tier-1 support of the PPMS system (i.e. PDware, ResourceFirst, and Sharepoint) to the 50+ Irvine project leaders and managers.
    • Conduct PDWare Training for the Technical Services team (i.e. Project Leaders, Resource Managers, stakeholders, etc.)
    • Support or lead in the rollout of new project portfolio management systems/modules (i.e. ResourceFirst, Sharepoint custom PPMS), maintenance activities, updates, etc.
    • Support project portfolio maintenance activities, including activities such as removing and/or adding projects or resources, assigning resources to updated roles, updating project assignments, maintaining updates to projects, exporting status reports, creating compliance reports, etc.
    • Facilitate activities to enable PDWare to do resource allocation and leveling for the Technical Services team. Establish cadence and process for successfully maintaining/managing resource loading in PDWare with the team.
    • Facilitate distribution and gathering of any project or project financial reporting data, as appropriate.
  • Project Portfolio Management System (PPMS) Implementation
    • Serve as the Business Analyst for any implementation and roll-out of project portfolio management system (PPMS) and modules, document management, resource management application, timesheet management application, etc.
    • Gather and create requirements, establish & document processes, conduct testing of new systems/applications, create training documents, and support in training Project Leaders.
  • PMO Continuous Process Improvements
    • Identify and implement PMO processes and tools to streamline, automate, or improve existing PMO processes and tools.  Evaluate and establish continuous improvement efforts for Project Managers and foster a work ethic of accountability.
    • Conduct and schedule various PMO training for the Technical Services team (i.e. Project Leaders, Resource Managers, Business Owners, Stakeholders, etc.)
    • Ensure that all PMO processes, document templates, and tools are maintained in excellent housekeeping condition.
  • Financial Support
    • Support Finance in Forecast-related activities, as needed.
    • Support cross-charges activities, as needed.
  • Meetings & Trainings
    • Support PMO Manager with meetings & trainings (i.e. meetings setup, agenda, meeting summary, follow-up on action items, scheduling and coordinating trainings, etc.).
  • Other duties assigned.

Expertise: Knowledge & Skills

  • Software/Applications: Project Portfolio Management systems (i.e. PDWare, Primavera, etc.), SAP, WebEx, and MS Office: MS Project, Visio, PowerPoint, Excel, Word, Outlook, etc.


Expertise: Qualifications - Experience/Training/Education/Etc.



  • BS degree, with at least 5 or more years working in a PMO or project management environment.
  • Experience working in pharma and/or medical devices industry.
  • Excellent organizational skills. Very detailed-oriented. 
  • Quick learner, self-starter, and able to work independently.
  • Good verbal and written communication skills. 


  • PMP certification preferred
  • Fundamental understanding of GMPs or ISPE, preferred.
  • PMO office, data analysis and metrics, process improvement, and/or process documentation.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.



B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com..

Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services. 


Responsibilities: Other Duties:


The preceding functions have been provided as examples of the types of work performed by employees assigned to this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this description are representative of the knowledge, skill, and/or ability required. Management reserves the right to add, modify, change or rescind the work assignments of different positions due to reasonable accommodation or other reasons.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.


Equal Opportunity Employer Veterans/Disabled


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